Event Information & Guidelines

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Booth Display Regulations Safety & Security Venue Information & Parking

Fire Safety Guidelines Code of Conduct

Important Things to Remember

Each Booth will Include	Booths 300 sq. ft. or less will receive a one-line identification sign. Booths 300 sq. ft. or larger may receive an identification sign on request. All halls feature: 8' high black back drapes and 3' high black side dividers, with the exception of Alaska Hall, which has 8' high white back drapes and 3' high white side dividers. To order additional booth furnishings & services refer to the Order Event Services** section. The deadline for advanced order discount rates through Freeman is October 20.
Floor Covering in Booth Not Required	Carpet No Longer Required in Booths As part of our continued commitment to sustainability - and to help lower the cost of exhibiting - we've removed the requirement for carpet in all booth spaces. Eliminating this rule not only reduces waste from single-use flooring but also gives you more flexibility to manage your budget. You're still welcome to bring or purchase flooring if you choose, but it's completely optional. Thank you for helping us create a more eco-friendly and cost-conscious event!
Donation Program	More information coming soon!

Alcohol Regulations	Aramark is the licensed liquor holder for the Seattle Convention Center. Any alcohol that you plan to serve from your booth MUST be purchased from Aramark and served by an employee of the licensee. Bringing alcoholic beverages into the building is prohibited and will be strictly monitored and enforced. Please reference the ‘Catering Regulations’ document for details outlining the building’s requirements for alcoholic beverages. *Individuals under the age of 21 will only be granted limited event access.
Booth Cleaning & Porter Service	Booth cleaning & trash removal/porter service must be ordered through Freeman.
Children	No one under the age of 18 will be granted admittance during the exhibitor move in and/or move out. Children under the age of 18 will be allowed on the show floor during official show hours ONLY and MUST be accompanied by an adult. Pre-registration is not required for children under the age of 14. Guest family badges can be retrieved onsite for those 14 and under.
Covered Structures/ Tents	Any booth with a roof or other covered area of 100 square feet or more must submit a booth plan and adhere to specific fire codes. Allow a minimum of three months for approval process.
Custom Booths	The exhibit must arrive prefinished and ready to be assembled. No painting or additional carpentry will be allowed inside the halls. At the close of the show all the exhibit must be removed from the halls at the expense of the exhibitor.
Double-Decker/Two-Story Exhibits	Exhibitors wishing to construct multiple story exhibits are subject to additional fire regulations. These exhibitors must submit a design through the Booth Approval Form for review and approval.
Drones	Operable drones are not permitted to be used under any circumstances.
Event Management Office	Diversified Communications maintains a show office onsite where Event Management may be reached from move-in, event days & move-out hours.
Exhibitor Evaluation	All exhibitors will receive an evaluation shortly after the event. Your cooperation in completing this survey will help us to improve the event and will serve as an information link between exhibitors and Event Management.
Exhibit Display Walls	All back walls and sidewalls must be finished or draped, no loose wire or any obstruction may be seen or Event Management, at the exhibitor’s expense, will drape them. See-through back walls or displays that do not cover the back wall entirely will not suffice. Pop-up displays must be positioned so that the back-metal framing is not visible - if positioned so, metal framing must be covered. The backside of walls (the common border facing a neighboring booth) must be devoid of copy, logos or other graphics, so as not to be an eyesore to neighboring exhibitors or appear as part of their display.
Exhibitor Appointed Contractors	The Seattle Convention Center is an independent hall allowing you to bring your own labor supervisors. The Event Center and Pacific Marine Expo Event Management welcome exhibitors to use the services of an Exhibitor Appointed Contractor (EAC). If you choose to use an EAC please fill out the Exhibitor Appointed Contractor (EAC) Form.
Food Sampling	ARAMARK has the exclusive food and beverage rights within the Washington State Convention Center. Organizations and/or their exhibitors may distribute sample food and/or beverage products only upon written authorization. If you'd like to sample food at the event, please fill out the FOOD SAMPLING AUTHORIZATION REQUEST and a member of Aramark staff will be in touch.
Give Aways & Lotteries	Exhibitors may sponsor raffles, giveaways, and lotteries within the area defined as their booth space as long as they are free and open to everyone. As a reminder, all food & beverage items must be purchased through the official caterer including giveaway prize food & beverage items.
Liability Insurance	Exhibitors and Exhibitor Appointed Contractors (EACs) are encouraged to carry their own general liability insurance as well as any additional property or theft insurance they deem appropriate but are no longer required to provide evidence of that insurance or name Diversified Communications as an additional insured. As has always been the case, exhibitors and EACs remain exclusively responsible for theft or damage to their personal property and are advised to secure their valuables at all times.
Operating Your Exhibit	All activities must be contained within the exhibit area described in your application for exhibit space. No selling or promoting will be allowed in the aisles, other exhibitor booths, entrance/exits, or other public areas. Promotion of other events is strictly prohibited. Attendees viewing video monitors must be within your exhibit space, not crowded in the aisles. Music may not exceed background audio level. All speakers must be facing into the exhibitor’s booth and not away from the booth. Loudspeakers and carnival tactics will not be allowed. Please be a considerate neighbor. Event Management reserves the right to shut down any receptions, presentations, or other activities which are deemed obstructive or prohibitive for neighboring booths to be able to conduct business.
Photography & Video Limited	Due to the sensitive nature of new products and unique displays accessible at the Event, photographs or video of the stand of other Exhibitors' booths on the Event exhibit floor or screen shots of others' virtual booths are prohibited. Attending personnel of exhibitors or qualified press must seek advance written approval from Diversified to photograph, film or make audio recordings at the Event and must abide by all conditions imposed.
Smoking	The Seattle Convention Center is a non-smoking facility which includes vaping & electronic cigarettes.
Solicitation by Non-Exhibiting Companies	For the protection of all Pacific Marine Expo exhibitors, only those companies whose Application for Exhibit Space has been approved by Event Management will be allowed to present and sell their products. If a representative from a non-exhibiting company is seen Soliciting business on the show floor, please request a business card from that person and give it to an Event Management representative. We will take the necessary steps to curtail this activity.
Structural Integrity of your Booth Design	All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by neighboring exhibitors, hall laborers, or installation/dismantling equipment, such as fork lifts. Displays should also be able to withstand moderate wind effects that may occur in the exhibit hall when freight doors are open. Refer to local building codes that regulate temporary structures. It is recommended that all 20ft by 20ft (6.10m by 6.10m) and over exhibits require a drawing, plans or renderings, preferably digital, to be submitted to the show organizer, and to the show's general contractor. Exhibitors should ensure that any display fixtures such as tables, racks or shelves are designed and installed properly to support the product or marketing materials to be displayed.
Visa Invitation Letters	We are unable to provide letters of invitation for the purpose of obtaining a visa for travel. We have been informed by the US Embassies that a letter of invitation has no bearing on whether a visa will be issued. When applying for your visa, be sure to provide a copy of your registration confirmation or exhibit contract (if applicable) to attend the show, as well as any promotional materials you have received verifying the exhibition is a valid event. Additional information on US Visas is available at: https://travel.state.gov/content/travel/en/us-visas.html
Wireless Internet (Wi-Fi)	Basic level wireless Internet (Wi-Fi) is complimentary in common areas and meeting rooms throughout the venue. However, if you are presenting in any way where you need dedicated and uninterrupted connection, we strongly recommend coordinating installation of hard wired and/or dedicated connections to your booth to avoid unwanted interruptions and potential bandwidth congestion during peak hours.

Questions?

Please feel free to e-mail us at customerservice@divcom.com, use the chat feature below, or call +1-207-842-5508. We look forward to working with you in preparation for a successful event!

Important Information

Recently Pacific Marine Expo has been the target of groups that offer a variety of fraudulent services. This includes but is not limited to fraudulent travel, advertising, and data services. Many of our customers have reported that these groups who are not our official vendors fail to deliver on their promises to provide hotel reservations, advertising, or accurate data, then refuse to grant refunds. Some of these groups engage in illegal phishing practices or embed malware in their messages that could (if clicked) infect/hack your company’s systems. We strongly advise that you do not click on any links from e-mails or groups that look suspicious and always check our Official Vendor List before contracting with anyone. If you suspect that you have been contacted by a fraudulent vendor or have any questions, please contact us at customerservice@divcom.com. Please note that Pacific Marine Expo and its official vendors DO NOT sell attendee lists under any circumstance. Companies or groups offering such lists are not affiliated with the Pacific Marine Expo event in any way and cannot possibly have accurate attendee data. Buyers should beware!