| Deadline |
Task |
Vendor |
|
October 8, 2026
(Early Bird Pricing)
|
Order Lead Retrieval
You can order Lead Retrieval service to scan badges of visitors to your booth to capture their information after the event. This deadline is to receive the Early Bird pricing.
Order Lead Retrieval
|
 |
|
October 19, 2026
(Receiving Date Begins)
November 9, 2026
(will be accepted with additional charge)
|
Ship Freight to Freeman Advance Warehouse
If you will be shipping your materials in advance of the event to the Freeman Warehouse, please note the following timeframe. Freeman will deliver your materials to your booth prior to the event. Please contact Freeman for all associated fees.
Ship to Freeman Advance Warehouse
|
 |
|
October 20, 2026
|
Order Decorations & Furnishings
If you will be ordering any of the following items, please do so before the deadline:
- Furniture & Accessories
- Carpeting
- Rental Exhibits
- Signs & Graphics
- Labor
- Rigging & Sign Hanging
Freeman Online Ordering
|
October 26, 2026
(Advanced Order Deadline)
November 13, 2026
(Standard Order Deadline)
|
Order Services from Edlen through the SCC
Order Electrical & Water through the Seattle Convention Center website. |

 |
|
Order Catering from Aramark through the SCC
Aramark is the exclusive food & beverage provider of the SCC and no outside food or beverage is permitted in the venue.
Catering Selections are available on the Seattle Convention Center website.
|

 |
|
Order Internet & Telephone from Smart City through the SCC
If you require dedicated internet or telephone service during the event you can contact Smart City Network directly.
Order Internet & Telephone through the Seattle Convention Center website.
|

 |
Order Audio Visual Services, Water, Air & Lighting
If you need to rent computer, displays, televisions, speakers, up lights, spotlights, compressed air, water, etc, please do so before this date.
Order Audio Visual Services, Water, Air & Lighting services |
 |
| November 2, 2026 |
Book Hotel Rooms
Please be sure to book your hotel stay through the ONLY official Housing Vendor, onPeak. Please let us know if you are contacted by any other companies regarding housing.
Book Hotel Rooms |
 |
| November 17, 2026 |
Ship Freight to Show Site
Freeman will begin receiving materials on-site on this date. Shipments arriving prior to this date may be refused by the venue and/or incur additional charges. Freeman will receive your materials and deliver them to your booth space. Please contact Freeman for all associated fees.
Ship to Show Site
|
 |
October 29, 2026
(Advanced Warehouse Deadline)
November 9, 2026
(Show Site Deadline) |
International Shipping for Event
(Received at either Chicago port, CFS terminal or airport)
Rock-It Global Fairs & Exhibitions provides air, ground and ocean shipping, customs clearance, freight forwarding and related logistics services.
*Please note this date is for DRY cargo
International Shipping FAW & Order Form |
 |