Exhibitors who will be shipping via air may contact Freeman for services and answers to questions by calling 800.995.3579 or email exhibit.transportation@freeman.com.

Rock-It Global is the official customs house broker for the Pacific Marine Expo. Specific instructions and arrival deadline dates for shipping foreign freight are supplied in their International Shipping document. Contact Mr. Louis Kerpan with Rock-It Global at experiential@rockitcompany.com  or call 714.333.7632 for further information.

For your convenience, shipping labels have been included below for you to print. Make sure all freight is clearly marked with your company name, event name, and your booth number. You can contact Freeman directly to obtain any related costs associated with either shipping option. 
 

Shipping Labels: 
 

Advanced Freeman Warehouse Shipping  Direct to Show Site Shipping  Hanging Sign Shipping

Information coming soon!

We strongly encourage all booths to ship to the Freeman Warehouse in advance to ensure that your materials will be in your booth so you can begin installation as soon as you arrive! 

Freeman will accept crated, boxed, or skidded materials beginning October 19, 2026 and will deliver the shipment to your booth. Warehouse materials are accepted at the warehouse Monday through Friday between 8:00AM – 3:30PM. To avoid additional after deadline charges, materials must arrive by November 9, 2026. You can contact Freeman directly to obtain any related costs associated with this shipping option. 
 

Use the label linked below for your exhibit materials.
 

Freeman Warehouse Label

Freight will be received at the facility beginning November 17, 2026. Shipments arriving before this date may be refused and incur additional charges. For your convenience, shipping labels have been included below for you to print. Make sure ALL FREIGHT is clearly marked with your company name, event name, and your booth number. You can contact Freeman directly to obtain any related costs associated with this shipping option. 
 

• 8:00 AM - 6:00 PM      Booths 400 sq. ft. & Larger and Boats
• 2:00 PM - 6:00 PM     Booths 300 sq. ft. & Larger

• 8:00 AM - 7:00 PM   All booths
  • POV's with vehicles larger than 6.5' in height will be scheduled for specific move-in time at the loading docks.
• Labor performed after 4:30 p.m. will be assessed overtime charges. 
• Exhibitors with large or heavy (over 5000 lbs.) equipment must contact Derek Nollman with Freeman at 503.724.8224 or email derek.nollman@freeman.com. All exhibits must be moved in by 7:00 PM on Wednesday, November 18. All exhibitors must have an official exhibitor badge to enter the hall on Thursday morning.
• Badged Exhibitors will be allowed access to the exhibit floor on Event Days at 7:00 AM Thursday and 8:00 AM on Friday and Saturday.

Seattle Convention Center (SCC) provides Hand-Carried Freight (HCF) areas within the facility to accommodate small, privately operated vehicles (POV). 

HCF Zone - Arch South Exhibitors must use the 8th Avenue parking garage entrance. Height clearance at this entry is 6’5”. Standard full-size vans will not clear this entry. Complimentary parking is available in HCF Zone only if exhibitors exit the garage within one hour. Parking tickets are validated at the HCF Service Desk. Exhibitors who remain in the garage past one hour will be charged normal rates. 

The SCC has a limited number of flatbed carts available on a first-come, first-served basis. Carts are checked-out at the HCF zone in the garage and must be returned when finished. Exhibitors are encouraged to bring their own carts to expedite their work. Carts are not released at the end of the show until aisle carpet is rolled up. 

Exhibitors may use only hand-operated equipment (dollies, hand trucks and four-wheeled push carts) that the exhibitors themselves have provided, or the SCC flatbed carts available. The use of forklifts, pallet jacks, lift gates or any other motorized or mechanical equipment is prohibited.  

It is highly recommended for exhibitors to ship their freight to the advanced warehouse to ensure your materials arrive at your booth prior to your move-in time. 

If you must deliver & unload items yourself, it is encouraged (if possible) to arrive in a vehicle 6’5” in height or smaller to utilize the dedicated parking garage HCF (Hand-Carried Freight) Zone. 

For POV’s with vehicles larger than 6’5”, you must notify Show Management in advance when filling out the Booth Approval Form.

We have limited dock space for POV’s and will be scheduling move-in times in advance. Plan to arrive during your specified loading dock time at the marshaling yard to obtain a pass for unloading/loading.  

To qualify to use this loading dock without union assistance, you must meet the following criteria:   

• It must be a rental vehicle or vehicle that is company-owned or owned by bonafide, full-time company employees of the exhibiting company (POV) without the use of lift gates. 

• The vehicle MUST be 24’ in length or less. Vehicles over 24’ in length are considered truck carriers and WILL be off-loaded by union labor at the exhibitor’s cost. 

• The use of forklifts, pallet jacks, lift gates or any other motorized or mechanical equipment is prohibited.  

• Exhibitors may use only hand-operated equipment (dollies, hand trucks and four-wheeled push carts) that the exhibitors themselves have provided.   

• Exhibitors off-loading by themselves must have a company representative stay with the vehicle until it is off-loaded; otherwise, your vehicle could be towed. 

Exhibitors will have a maximum of 20 minutes at the dock space to unload their materials. 

**Please note: If you do require union assistance, you will incur material handling fees. 

As the Official General Service Contractor, Freeman is responsible for all motorized units/vehicles/boats entering and exiting the hall. All motorized units/vehicles/boats on the exhibit hall floor must be escorted by Freeman personnel. This round trip spotting includes laying visqueen (if necessary) as well as adhering to any and all regulations that are required by the Fire Marshall, including taping the gas tank, disconnecting batteries and meeting the fuel tank limits as noted in the General Fire Safety Guidelines.

*Note: Additional fees may apply if mobile spot cannot be driven into place and must be assisted, or if scheduled mobile spot time is missed

Exhibitors will have until 10:00PM on Saturday, November 21 to move out. The facility will not be available on Sunday, November 22. Please plan on staying and moving your exhibit out directly after the close of the show.

• Exhibitors are not allowed to break down or remove any part of their exhibit, equipment, display material or merchandise from the exhibit floor before the close of the show at 2:00PM on Saturday, November 21.
• All dismantling of exhibits and removal of exhibitor materials must be completed by 10:00PM on Saturday, November 21. Any materials remaining in the facility or lacking shipping instructions/material handling agreements will be re-routed via Freeman’s choice of method of shipment or returned to the warehouse to await disposition at exhibitor’s expense. 
• REMINDER: Exhibitors may use only hand-operated equipment dollies, hand trucks and four-wheeled push carts that the exhibitors themselves have provided.  The use of forklifts, pallet jacks, lift gates or any other motorized or mechanical equipment is prohibited.

Please keep all aisles clear as blocking the aisles will delay move-out. Due to the size of the event, it may take several hours to return all empty crates to the exhibit floor.

Exhibits must be fully dismantled with material handling agreements turned into the Freeman Service Desk no later than Saturday, November 21 at 5:00PM.

If not done so in advance, you may plan to have your exhibit returned by visiting the Exhibitor Service Desk area on site. Every outbound shipment will require an Outbound Material Handling Agreement and labels.

Freeman Exhibitor Support will gladly prepare your outbound Material Handling Agreement and label in advance. Complete the Outbound Shipping form and your paperwork will be available at show site. Be sure your carrier knows the company name and booth number when planning for shipping your exhibit at the close of the show.

• Material handling agreements for any outbound shipments must be turned into the Freeman Service Desk once your freight is packed and ready to be picked up. DO NOT LEAVE THIS PAPERWORK ON YOUR EXHIBIT CRATES/BOXES – it can be easily lost or misplaced.